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  • Dan Wilson

    Dan Wilson.

    PlantMiner

    "intellHR has allowed us to treat an employee, based overseas, as if they were based in the office."

  • Sarah Gatehouse

    Sarah Gatehouse.

    Fujitsu General Australia

    "
    In 2016 we rolled out intelliHR, and in 2017 we had our best financial year yet. That makes a massive statement to show how valuable an investment in people and technology can be."

  • Sarah Gatehouse

    Sarah Gatehouse.

    Fujitsu General Australia

    "With the implementation of intelliHR, the improvements in our culture are clearly visible. intelliHR is a tool that helps with our strategic cultural goal of being a great place to work, with improved engagement, communication and goal management now well on track."

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Culture | 5 min

How to assist staff to work from home successfully

How to assist staff to work from home successfully

There’s no doubt about it, working from home is here to stay. Perhaps your office is now permanently distributed, or your management is allowing a staggered return to work with WFH options in the future. If you haven’t got your at home set-up sorted by now, it’s time to start getting organised. 

We’ve had a lot of fun speaking to some intelli people from different teams to see how they’ve been going with our newly distributed office. They had a lot of insights around how to set yourself up for success as well as providing us a few pictures of their at home set up. Say hello to Diego from Design, Savannah from Customer Success, Blake from Software Development and Luisa from Marketing as they give us their thoughts on remote work.

 

How are you finding working from home?

Diego: WFH is not something new to me, however, working from home full time has been a different story. There’s been a process of adjusting to the space and managing my official working hours. Having the desk so close can be tempting at the beginning, it’s so easy to get carried away and sometimes lose sense of time. 

However, now I am really enjoying the flexibility of moving around the space as I need to, having a break when my body needs it, sometimes moving into a different area of my house for a change of scenery. Adaptability has been vital for these uncertain times and that included how I approach my work and how I interact with others.

Savannah: This has been my first experience working from home, but the support from the intelliHR team has been fantastic. Although we’re not in the office together, the team has placed a great focus on checking-in throughout the day to make sure I’m doing well (especially as I am still new to the team!).

Blake: I worked from home quite a bit before isolation, so I’m quite used to the setup, there’s nothing new with it for me!

Luisa: Working from home was a bit of a challenge at the beginning, but slowly I have been able to create a routine that works for me. I’m lucky enough to have my partner work from home as well, otherwise it would be pretty lonely. I’m also enjoying having my little four legged friend around!

Managing your team without those face to face conversations isn’t easy! We recommend using technology to help bridge those gaps and direct conversations. Give your team as many opportunities as possible for them to be open and honest with how they’re traveling during remote working. Recently we asked some of our intelli managers how they’re adjusting to working with their team remotely, check out their insights.

 

What’s been the biggest change with shifting to remote work?

Diego: I enjoy interacting with people in person and I sometimes find it difficult to get a real sense of what the other person is experiencing as it is very difficult to read and understand body language from 10+ different cameras at the same time.

Savannah: The biggest change has definitely been how we communicate as a team. In the office there is more of an opportunity for social engagement and interaction, as you easily can see everyone in the office. Working from home has reiterated the importance of checking-in on others regularly, as that opportunity to interact and engage with our colleagues on a daily basis isn’t always possible now.

Blake: I miss seeing intelli people! My productivity hasn’t really been impacted, but I do miss lunchtime as in the office we used to play games and get walks to get lunch, plus the fact that we would always have some great chats.

Luisa: I think the biggest change has been communication. I miss having the ability to get a quick answer from a colleague or having a good chat with someone in the kitchen. 

Set up your team for success by helping them balance their work and their life. Mental health care is extremely important, particularly when so many are being affected adversely by social distancing measures. 

Here are some useful tips:

  • Encourage people to turn off slack and email notifications when they finish work for the day.
  • Get people to share their regular work hours so that their team knows when they’re available and when they’ve ‘finished’ for the day.
  • Encourage positive office culture by hosting morning tea or fitness classes
  • Allow your team members to lock in a lunchtime in their calendar and ensure they’re getting in their break every day

 

How have you made your at home desk set up your own and what do you like about your set up?

Diego: I took the opportunity to make this space an area that can represent who I am and what my interests are. I have lots of books, music cds and my guitar which I can now access and play more easily. I also love the fact that I can have natural light all day as well as a beautiful view. That’s been priceless!

 

Savannah: My home set-up is quite spacious (I have a kitchen table for a desk – thanks IKEA!), so I have quite a bit of room to spread out all the equipment that I need for work (i.e. monitor, laptop, extra keyboard).

 

Blake: It’s been my desk already for a long time. I’ve got three computers packed into this desk, and use my streaming PC to jump into meetings so that I’ve got a decent looking camera and alright sounding microphone. However, I still like to use another computer to be able to see what’s happening in other windows. I like using my own set-up as it gives me plenty of space and I’m able to access everything I need with ease.  


Luisa: I already had my own office set up, but I did rearrange my office once I knew we’d be working from home for a while so that I had a view outside my window. Being a designer it was also important that I was able to set up a second larger monitor and not have to work off my laptop.

Setting up your working space can be useful in increasing your focus and also improving your state of mind. A space that has good ergonomics will also improve your physical health and help you work. This can include having a chair that supports good posture and keeping your screen at eye level. If you don’t have a laptop stand, you could try and stack some books to keep your computer at a good height. If your at home chair isn’t hitting the right spots, perhaps grabbing your chair from your office might be the way forward. 

 

 

 

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