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intelliHR is a people technology company based in Brisbane, Australia.

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Are you using filing cabinets and spreadsheets for your people management system?

You don't need to anymore! intelliHR is your all-in-one cloud-based intelligent people management platform.

We're here to simplify people management and HR for you.
  • Sarah Gatehouse

    Sarah Gatehouse.

    Fujitsu General Australia

    "In 2016 we rolled out intelliHR, and in 2017 we had our best financial year yet. That makes a massive statement to show how valuable an investment in people and technology can be."

  • Sarah Gatehouse

    Sarah Gatehouse.

    Fujitsu General Australia

    "With the implementation of intelliHR, the improvements in our culture are clearly visible. intelliHR is a tool that helps with our strategic cultural goal of being a great place to work, with improved engagement, communication and goal management now well on track."

  • Belinda Maybury

    Belinda Maybury.

    Sheldon Commercial Interiors

    "

    Since starting regular staff check-ins through intelliHR, we discovered how much more capability one staff member had than we initially thought. We have since assisted his career progression and conducted a remuneration review. The outcome was a happy employee feeling valued and appreciated. Without intelliHR prompting us to address this in real-time, we could have lost this valuable employee.

    "

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Automation | 5 min

5 ways to reduce HR admin with automation

5 ways to reduce HR admin with automation

At the core of increasing efficiencies in your organisation lies automation and eliminating as much administration time as possible. The people you hire have so many talents; creativity, empathy, relationship-building and more. All talents which are largely wasted on administrative work. Admin unfortunately keeps your HR Team from doing the great work they really want to be doing.

While some may be especially skilled in data entry, there isn’t much value humans can add to these repetitive processes. At best the work is accurate but slow and at worst it could be inaccurate or incomplete altogether.

So let’s let our people do what their best at; spending one-on-one time with other staff, organising employee engagement initiatives and partaking in strategic decision-making.

Spending too much time on manual tasks also has an effect on your organisation’s bottom line – think about the following…

If you’re employing 10 full time staff in the HR team, spending half their week on administration work at an hourly rate of $30 an hour, there’s over $300,000 per year spent on manual work.

That’s $300,000 worth of time that could be better invested into more strategic HR initiatives that actually add value to your organisation.

Want an in-depth calculation of what you could be saving? Try our ROI calculator.

So now you can see how much unnecessary administration is costing your organisation, let’s explore some key ways you can use HR Automation to eliminate it!

1. Use workflows for onboarding and offboarding

Completing employee lifecycle compliance is so vital, not only to the employee experience but also for compliance reasons. Think about how many steps need to be undertaken when an employee joins, leaves or changes jobs within your organisation – the answer will be different for everyone but chances are, it’s a lot!

In intelliHR you can use workflows to help complete processes like this. After setting up the workflow once, you can trigger this off any time there is a job change. This can handle everything from delivering tasks, policies, orientation information and learning material. You can even work in a feedback form with your offboarding process to extract valuable insights.

Using automation to complete employee lifecycle processes minimises disruption, delivers consistency, reduces the risk of errors and saves some serious time for your HR team and managers. Most importantly, you’re not limited to onboarding and offboarding, you can use workflows to build out and automate just about any current manual process.

 

2. Automate organisational charting

Even in 2018, many organisations are still creating their org charts in Microsoft Powerpoint or through other manual methods. If you are one of them, don’t worry because there is a better way.

By completing the step above (onboarding and offboarding workflow) your intelliHR system already knows when people are coming, going or changing jobs, which means the in-built org chart updates automatically for you in real-time. There’s no need to manually update your org chart ever again and you can even export it as an image or PDF to share externally when needed.

 

3. Generate performance reports on-demand

Historically, creating performance reports meant wading through filing cabinets and spreadsheets or going off anecdotal evidence to produce an overview of an employee’s contribution over the last 12 months.

 

Today if you’re using intelliHR there is a much better way. With the platform in place, everyone in the organisation is already entering valuable performance information into the system every day. Managers are entering diary notes and sending out monthly feedback, HR is recording promotions, employees are tracking their goals, recording training and completing regular check-in forms.

 

Now all of the key information you need is already being recorded for you. From here, comprehensive performance reports can then be generated for any staff member at any time in just a few clicks. Performance Reviews Processes can also be completely automated, reducing the time for both team members and managers dramatically.

Want more hacks to make the performance review process faster? Read more here.

 

4. Track compliance online

Expired licenses, missed Visa renewals, policy non-compliance, fair work claims… All risks your organisation can be exposed to if you’re still managing compliance manually. Aside from this, it’s also using up your HR team’s valuable time. Luckily, there are a tools at your disposal to combat this.

Using the intelliHR compliance and qualifications dashboards, you can keep track of all work rights, licenses, mandatory qualifications, extended leave and policy compliance all in one place. The system will automatically remind you when expiry dates are coming soon and you can set up reminders to go out to staff reminding them to update their documentation.

Learn more about common compliance mistakes and how to avoid them here.

 

5. Run continuous feedback through a pulse

How many hours have you spent preparing lengthy staff surveys or emailing requests for feedback to keep abreast of how your team are tracking? Probably too many hours. Luckily, this isn’t necessary anymore.

In intelliHR, you can create pulses to automatically reach out at sent intervals requesting feedback from your employees. Similar to workflows, once you set up the pulse once, it can run as many times as you like and you don’t need to do a thing. Not only does this save serious time, but shorter, more frequent feedback forms are proven to receive better quality responses and achieve higher completion rates. Better data, analytics to make it useful, and time savings, what’s not to love about that?

 

Those are our five favourite ways to help our customers reduce their administration and invest more time and funds into what matters – their people!

Questions about any of these features? Get in touch.

 

HR Software | 5 min
Benefits of a Best of Breed Approach to Software
We’re not the HR platform for every business. But we are the HR platform for those businesses who want to do these key things really well: Configurable HR Automation, Feedback, Goals and Analytics.  Each...
HR Software | 5 min
7 HR Process Mistakes (and how to avoid them)
Sometimes it’s worth questioning traditional HR processes and reassessing It’s easy to get immersed in your organisation’s well-established HR processes, especially when we’ve been using them for years on end. However, sometimes it’s worth...
HR Software | 5 min
Here’s why you don’t need a HRIS (when you have intelliHR)
What do you mean I don’t need a way to store employee information and process HR activities? Well you do, but when you have a fully-integrated people management platform – like intelliHR – you...

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We're here to help simplify HR for you.

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