If you’ve ever struggled with manually formatting an organisational chart, you have probably hoped there was a better way. Thankfully this is another HR task you can easily automate now.
But the benefits of automating your org chart far exceed saving time.Today we’ll explore a few strategic benefits you can expect after adopting org chart software, including:
- Why organisational chart updating should be part of your automated onboarding process
- Improving the employee experience and subsequently, retention
- Keeping clarity around the chain of command
We’ll be honest, the thought of simply not having to create your own org charts anymore is probably reason enough to switch to an automated tool right now (you can learn more about that here).
Still need convincing, or need to convince someone else? Okay, okay, we’ll tell you what you can expect from making the change.
Org chart updating should be part of your automated onboarding process
Automated onboarding processes allow you to efficiently and reliably ensure your new team members are onboarded into your business as quickly and professionally as possible. A system like intelliHR also allows you to customise this process, ensuring you deliver the best possible employee experience. The quicker you successfully onboard your team, the fast they are able to generate a return for your business.
The added advantage of completing your onboarding (and offboarding for that matter) workflow using intelliHR, the system will already know when people are coming, going or changing jobs, which means the in-built org chart updates automatically for you in real-time. That’s right, there’s no need to manually update your org chart ever again and you can even export it as an image or PDF to share externally if needed. IntelliHR also offers the flexibility of being able to forward and back-date your view of the organisational chart, which assists with workforce planning, as well as providing absolute transparency to your team.
You didn’t get into HR to spend your days on admin tasks, so leave the manual, tedious jobs to intelliHR and free up your time to focus on your people. What’s more, not only does an automated org chart save time, but also offers strategic benefits.
It improves employee experience and retention
There is enormous value in every team member being able to instantly understand where and how they fit within an organisation. By having an organisational chart that updates automatically, this visibility is achieved without any effort, and is available to every team member in real time, adding a lot to the Employee Experience.
No longer should your new starters be left out of the organisational chart for weeks or months; not being reflected on the organisational chart has a negative impact both upon the new starter, and the rest of the organisation who won’t know who they are or what they do.
Knowing that most new employees form a decision on whether to stay or leave a company within their first 90 days , this time is critical to help employees feel welcome and comfortable in your workplace. With a real-time updated org chart, new starters can feel part of the team straight away.
These benefits also contribute to goal alignment, as every employee can clearly see the role they play within the wider business, and who is working above, below and alongside them. That is, whose goals should they be helping to fulfill, whose goals can they contribute to and whose goals should be contributing to theirs. Employees can transparently see who they are working towards common goals with and communicate about them even if they do not physically work in the same location. What’s more, having the flexibility to view your organisational chart not only from a Reporting Lines, but also a Business Unit perspective is particularly useful from a common work perspective.
It keeps clarity around the chain of command
Beyond the benefits of helping employees get settled in fast, having a constantly up-to-date organisational chart also helps avoid double handling or leapfrogging when there are changes in reporting lines.
This is a particularly significant risk in larger organisations or those with deep hierarchical structures. Any time a new management role is introduced, a management role changes hands or an employees moves up into a higher position, it is very difficult for other staff to be sure who to refer to if the org chart is not immediately updated to reflect these changes.
Using intelliHR, staff can also see internal email addresses of anyone on the organisational chart (if enabled by the system administrator), so not only is everyone constantly aware of who is who and where they fit – but also who to contact about relevant needs or requests.
Even outside of management changes, new starters can get a grip on who’s who in their new workplace from before they even start and not be left unsure exactly who they report to, who is in their team and who they may need to speak to in other departments.
Don’t put yourself through the pain of formatting an org chart in your word processor ever again. Start here to see how you could be using intelliHR to keep your org chart in check for you.
 People Management (2017). One in five employees have left a job during their probation period. https://www.peoplemanagement.co.uk/news/articles/employees-leaving-job-during-probation