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intelliHR is a people technology company based in Brisbane, Australia.

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  • Sarah Gatehouse

    Sarah Gatehouse.

    Fujitsu General Australia

    "In 2016 we rolled out intelliHR, and in 2017 we had our best financial year yet. That makes a massive statement to show how valuable an investment in people and technology can be."

  • Sarah Gatehouse

    Sarah Gatehouse.

    Fujitsu General Australia

    "With the implementation of intelliHR, the improvements in our culture are clearly visible. intelliHR is a tool that helps with our strategic cultural goal of being a great place to work, with improved engagement, communication and goal management now well on track."

  • Belinda Maybury

    Belinda Maybury.

    Sheldon Commercial Interiors

    "

    Since starting regular staff check-ins through intelliHR, we discovered how much more capability one staff member had than we initially thought. We have since assisted his career progression and conducted a remuneration review. The outcome was a happy employee feeling valued and appreciated. Without intelliHR prompting us to address this in real-time, we could have lost this valuable employee.

    "

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| 5 min
3 Reasons you need to automate your organisation chart
If you’ve ever struggled with manually formatting an organisational chart, you have probably hoped there was a better way. Thankfully this is another HR task you can easily automate now. But the benefits of...
| 5 min
5 ways to reduce HR admin with automation
At the core of increasing efficiencies in your organisation lies automation and eliminating as much administration time as possible. The people you hire have so many talents; creativity, empathy, relationship-building and more. All talents...

3 Reasons you need to automate your organisation chart

If you’ve ever struggled with manually formatting an organisational chart, you have probably hoped there was a better way. Thankfully this is another HR task you can easily automate now.

But the benefits of automating your org chart far exceed saving time.Today we’ll explore a few strategic benefits you can expect after adopting org chart software, including:

  • Why organisational chart updating should be part of your automated onboarding process
  • Improving the employee experience and subsequently, retention
  • Keeping clarity around the chain of command

 

We’ll be honest, the thought of simply not having to create your own org charts anymore is probably reason enough to switch to an automated tool right now (you can learn more about that here).

Still need convincing, or need to convince someone else? Okay, okay, we’ll tell you what you can expect from making the change.

 

Org chart updating should be part of your automated onboarding process

Automated onboarding processes allow you to efficiently and reliably ensure your new team members are onboarded into your business as quickly and professionally as possible. A system like intelliHR also allows you to customise this process, ensuring you deliver the best possible employee experience. The quicker you successfully onboard your team, the fast they are able to generate a return for your business.

The added advantage of completing your onboarding (and offboarding for that matter) workflow using intelliHR, the system will already know when people are coming, going or changing jobs, which means the in-built org chart updates automatically for you in real-time. That’s right, there’s no need to manually update your org chart ever again and you can even export it as an image or PDF to share externally if needed. IntelliHR also offers the flexibility of being able to forward and back-date your view of the organisational chart, which assists with workforce planning, as well as providing absolute transparency to your team.

You didn’t get into HR to spend your days on admin tasks, so leave the manual, tedious jobs to intelliHR and free up your time to focus on your people. What’s more, not only does an automated org chart save time, but also offers strategic benefits.

 

It improves employee experience and retention

There is enormous value in every team member being able to instantly understand where and how they fit within an organisation. By having an organisational chart that updates automatically, this visibility is achieved without any effort, and is available to every team member in real time, adding a lot to the Employee Experience.

No longer should your new starters be left out of the organisational chart for weeks or months; not being reflected on the organisational chart has a negative impact both upon the new starter, and the rest of the organisation who won’t know who they are or what they do.

Knowing that most new employees form a decision on whether to stay or leave a company within their first 90 days [1], this time is critical to help employees feel welcome and comfortable in your workplace. With a real-time updated org chart, new starters can feel part of the team straight away.

These benefits also contribute to goal alignment, as every employee can clearly see the role they play within the wider business, and who is working above, below and alongside them. That is, whose goals should they be helping to fulfill, whose goals can they contribute to and whose goals should be contributing to theirs. Employees can transparently see who they are working towards common goals with and communicate about them even if they do not physically work in the same location. What’s more, having the flexibility to view your organisational chart not only from a Reporting Lines, but also a Business Unit perspective is particularly useful from a common work perspective.

 

It keeps clarity around the chain of command

Beyond the benefits of helping employees get settled in fast, having a constantly up-to-date organisational chart also helps avoid double handling or leapfrogging when there are changes in reporting lines.

This is a particularly significant risk in larger organisations or those with deep hierarchical structures. Any time a new management role is introduced, a management role changes hands or an employees moves up into a higher position, it is very difficult for other staff to be sure who to refer to if the org chart is not immediately updated to reflect these changes.

Using intelliHR, staff can also see internal email addresses of anyone on the organisational chart (if enabled by the system administrator), so not only is everyone constantly aware of who is who and where they fit – but also who to contact about relevant needs or requests.

Even outside of management changes, new starters can get a grip on who’s who in their new workplace from before they even start and not be left unsure exactly who they report to, who is in their team and who they may need to speak to in other departments.

 

Don’t put yourself through the pain of formatting an org chart in your word processor ever again. Start here to see how you could be using intelliHR to keep your org chart in check for you.

[1] People Management (2017). One in five employees have left a job during their probation period. https://www.peoplemanagement.co.uk/news/articles/employees-leaving-job-during-probation


5 ways to reduce HR admin with automation

At the core of increasing efficiencies in your organisation lies automation and eliminating as much administration time as possible. The people you hire have so many talents; creativity, empathy, relationship-building and more. All talents which are largely wasted on administrative work. Admin unfortunately keeps your HR Team from doing the great work they really want to be doing.

While some may be especially skilled in data entry, there isn’t much value humans can add to these repetitive processes. At best the work is accurate but slow and at worst it could be inaccurate or incomplete altogether.

So let’s let our people do what their best at; spending one-on-one time with other staff, organising employee engagement initiatives and partaking in strategic decision-making.

Spending too much time on manual tasks also has an effect on your organisation’s bottom line – think about the following…

If you’re employing 10 full time staff in the HR team, spending half their week on administration work at an hourly rate of $30 an hour, there’s over $300,000 per year spent on manual work.

That’s $300,000 worth of time that could be better invested into more strategic HR initiatives that actually add value to your organisation.

Want an in-depth calculation of what you could be saving? Try our ROI calculator.

So now you can see how much unnecessary administration is costing your organisation, let’s explore some key ways you can use HR Automation to eliminate it!

1. Use workflows for onboarding and offboarding

Completing employee lifecycle compliance is so vital, not only to the employee experience but also for compliance reasons. Think about how many steps need to be undertaken when an employee joins, leaves or changes jobs within your organisation – the answer will be different for everyone but chances are, it’s a lot!

In intelliHR you can use workflows to help complete processes like this. After setting up the workflow once, you can trigger this off any time there is a job change. This can handle everything from delivering tasks, policies, orientation information and learning material. You can even work in a feedback form with your offboarding process to extract valuable insights.

Using automation to complete employee lifecycle processes minimises disruption, delivers consistency, reduces the risk of errors and saves some serious time for your HR team and managers. Most importantly, you’re not limited to onboarding and offboarding, you can use workflows to build out and automate just about any current manual process.

 

2. Automate organisational charting

Even in 2018, many organisations are still creating their org charts in Microsoft Powerpoint or through other manual methods. If you are one of them, don’t worry because there is a better way.

By completing the step above (onboarding and offboarding workflow) your intelliHR system already knows when people are coming, going or changing jobs, which means the in-built org chart updates automatically for you in real-time. There’s no need to manually update your org chart ever again and you can even export it as an image or PDF to share externally when needed.

 

3. Generate performance reports on-demand

Historically, creating performance reports meant wading through filing cabinets and spreadsheets or going off anecdotal evidence to produce an overview of an employee’s contribution over the last 12 months.

 

Today if you’re using intelliHR there is a much better way. With the platform in place, everyone in the organisation is already entering valuable performance information into the system every day. Managers are entering diary notes and sending out monthly feedback, HR is recording promotions, employees are tracking their goals, recording training and completing regular check-in forms.

 

Now all of the key information you need is already being recorded for you. From here, comprehensive performance reports can then be generated for any staff member at any time in just a few clicks. Performance Reviews Processes can also be completely automated, reducing the time for both team members and managers dramatically.

Want more hacks to make the performance review process faster? Read more here.

 

4. Track compliance online

Expired licenses, missed Visa renewals, policy non-compliance, fair work claims… All risks your organisation can be exposed to if you’re still managing compliance manually. Aside from this, it’s also using up your HR team’s valuable time. Luckily, there are a tools at your disposal to combat this.

Using the intelliHR compliance and qualifications dashboards, you can keep track of all work rights, licenses, mandatory qualifications, extended leave and policy compliance all in one place. The system will automatically remind you when expiry dates are coming soon and you can set up reminders to go out to staff reminding them to update their documentation.

Learn more about common compliance mistakes and how to avoid them here.

 

5. Run continuous feedback through a pulse

How many hours have you spent preparing lengthy staff surveys or emailing requests for feedback to keep abreast of how your team are tracking? Probably too many hours. Luckily, this isn’t necessary anymore.

In intelliHR, you can create pulses to automatically reach out at sent intervals requesting feedback from your employees. Similar to workflows, once you set up the pulse once, it can run as many times as you like and you don’t need to do a thing. Not only does this save serious time, but shorter, more frequent feedback forms are proven to receive better quality responses and achieve higher completion rates. Better data, analytics to make it useful, and time savings, what’s not to love about that?

 

Those are our five favourite ways to help our customers reduce their administration and invest more time and funds into what matters – their people!

Questions about any of these features? Get in touch.